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Revision as of 15:32, 5 January 2008

Curing Cubicleitis

(ebook coming soon!)

Tip of the Day


Uninstall and remove unnecessary programs. This might seem an extreme solution but it’s also an effective one. Removing all the programs, services, tools and software that you don’t use for your work means that you won’t be tempted to spend unproductive time on the computer in your breaks or when your work is done. Unplugging from the internet is the other biggie - reducing that temptation to spend an hour surfing aimlessly - and when you do go online to achieve a specific task, try using your time tracker to give yourself a limit and help focus you on the task at hand. It is also a useful activity to spend time at the beginning of each day to review your planned activities, identify what you’ll do whilst at your computer and more importantly, see what could conceivably be completed away from it.


Post a picture of your goal someplace visible — near your desk or on your refrigerator, for example. Visualizing your goal, exactly how you think it will be when you’ve achieved it, whether it’s financial goals like traveling to Rome or building a dream house, or physical goals like finishing a marathon or getting a flat stomach, is a great motivator and one of the best ways of actualizing your goals. I posted pictures of credit cards with grids on them while paying off debt I enjoyed greatly coloring in each square that was paid off.


Breaking goals into pieces. When I think about the Big Picture — losing 40 pounds or saving $10,000 — it’s easy to get discouraged. I almost want to quit before I begin. So break those goals into smaller pieces.

I think all of us could accomplish a lot more of our goals if we worked on them 15 minutes at a time. Seriously. When I do the 15 minutes route, I am amazed at what I actually get accomplished. I use a timer and I totally focus on what’s at hand, whether it be writing an article, getting in some walking, etc. For most activities, I stop at the end of 15 minutes and take a break or do something else, but if I am really rolling, I set the timer for another 15 minutes before taking a break. This idea sounds simplistic, but it makes a difference.

We all have a tendency to look at the entire task and get overwhelmed or think it must all be done as a non-stop progression of tasks…In reality, working on it a little bit each day will get you to the end goal more efficiently and most importantly, you do get there.


Who says we must work 9-5 for five days a week and be miserable in order to earn a proper income? The idea that time and money are a fair trade is ridiculous. Think of providing value for money and your perceptive will start to change. If you are earning $10 per hour in your current job, that means you have agreed to give your time for a fixed rate. In this case you provide one hour of value to your company for $10. Do you think your employer promises his or her customers X number of hours a day devoted to serving them? No, absolutely not. Your employer promises customers the value they pay for, whether it is a high-quality product, friendly customer service solutions or a well-placed ad campaign. The customers are paying for the value they receive, and your company is charging for the value it delivers, so why shouldn’t you be paid for the value you provide? So, what’s your value, $10 per hour or $1,000 for a service you provide (whether that service takes one hour or 20 hours to complete)? I go for the latter.


Let your email program manage your emails as much as possible. By spending the time to set up your email program properly, you can effectively save a lot of time because of the process you have put into place. When you create your categories and sub-categories, use words and phrases that properly describe what is located there. Simple, organizational techniques will save you time and keep your inbox empty.


Do not read and reply to your emails throughout the day. This is a terrible waste of time. Nothing interrupts productivity worse than switching modes all the time. When you are in focused-productive mode, do not lose that opportunity to accomplish as much as you can until you absolutely have to. The key to productivity is setting up an order to your day and the things you would like to achieve while you are working.

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Set a designated time and block of time to deal with your emails every day. If you receive 200 emails a day, it becomes increasingly easier to waste more and more time replying to those emails and reducing your productivity. Try giving yourself only 30 minutes at the end of the day to which you devote your time specifically to handling your email. Why the end of the day? The best time to do your emails is during the least productive time of the day for you. If that is 4:30 p.m., then you want to use that time to handle the less stressful but still important things, like email. When you set aside a fixed amount of time, the emails that are of little importance will not be replied to and you will probably not even notice a difference. Those emails that do require your attention will have more than enough time to be dealt with.


Do less. Have a full schedule today? Cut it in half. You don’t need to do everything on that list. I took a few items on my list and moved them to next week. Do less (but focus on the important — not urgent — stuff) and you’ll be less stressed out. If you cut your list down and do only half the things you want to do for today, you’ll have a much better day. You’ll thank me.


Spend time with a loved one. Another obvious one, perhaps, but there’s nothing better, really. When I spent even just a few minutes with my two babies this morning, it filled me with a joy unequaled anywhere else in life. Then I spent some time with my wife, after work, and let me just say that’s about as good as it gets too. Even if you don’t have a spouse or kids, there’s someone in your life that you value … make time out of your day today to spend time with them … and not just to watch TV, but to actually be with them, talk with them, bond with them. It works.


Simplify your information stream. I’ve recently gone through the process of eliminating most of my RSS feeds. I also have cut back on the number of emails I respond to. And for more than a year now, I haven’t read a single newspaper, watched television (except DVDs), or read a single magazine. The news no longer gives me any value. Simplify the inputs into your life, and you can simplify the outputs.


Biggest value. Consider the case of two newspaper writers. One is super busy and writes a dozen articles a week. They’re all decent articles, but they’re pretty routine in nature. The second writer writes one article this week, but it gets the front page headline, it’s talked about all around town and blogged about on the Internet, it gets him a journalism award and he becomes a big name in journalism. From this article, he lands a bigger job and a book deal. That example is a bit extreme, but it illustrates the point that some tasks really pay off in the long term, and others just keep you busy and in the long run, don’t matter at all. The first writer could have stayed home all week and slept, and it wouldn’t have changed his world much (except he wouldn’t get paid for that week). Focus on those big tasks, that will make a name for you, that will generate long-term income, that will give you lasting satisfaction and happiness. Those are your Big Rocks. Eliminate the rest.